[ALAC] Fwd: [soac-chairs] URGENT: CALL FOR VOLUNTEERS TO FORM A DRAFTING TEAM (IANA STEWARDSHIP TRANSITION)

Tue Jun 17 22:56:17 UTC 2014

FYI -- could any volunteers for the drafting team please email me & I'll
coordinate a Team.
Kindest regards,

Olivier

-------- Original Message --------
Subject: 	[soac-chairs] URGENT: CALL FOR VOLUNTEERS TO FORM A DRAFTING
TEAM (IANA STEWARDSHIP TRANSITION)
Date: 	Tue, 17 Jun 2014 20:12:02 +0000
From: 	Byron Holland <byron.holland at cira.ca>
To: 	soac-chairs at icann.org <soac-chairs at icann.org>
CC: 	Jonathan Robinson <jonathan.robinson at ipracon.com>

Dear SO/AC Chairs,

We, the Chairs of the ccNSO and GNSO Council, would hereby like to
invite your organization to join a drafting team, tasked with drafting
the charter for a *Cross-Community Working Group to develop a Transfer
Process for the IANA Stewardship Role*.

Based on conversations to date, we anticipate that the ALAC and SSAC
will join this effort and we sincerely hope that the ICANN's other
supporting organizations and advisory committees   will also respond
positively to this initiative. The final draft charter will be presented
to at least each of the organizations participating in this effort for
their adoption, according to each organization's own rules and
procedures.  

Taking into account the principles outlined by the NTIA in its
announcement, we believe such a cross community working group, with
participation from and supported by the ICANN community as well as other
organizations, is the most appropriate way to develop a proposal for a
transition plan.

Initial work by some members of the community resulted in a first draft
straw-man document, which is included here as an annex. We believe this
may help the drafting team in its efforts, but it is by no means
intended to prescribe, limit or restrict conversations, though it is
worth noting that some elements contained in the document align with the
current thinking of some ccNSO and GNSO members. We anticipate that any
final draft should address at a minimum:

-          Purpose and Scope (what is in and what is out of scope)

-          Goals and objectives

-          Deliverables

-          Timeline

-          Proposed approach (how is the WG expected to conduct its
work, reporting to chartering organizations)

-          Relationship with Coordination Group as proposed by ICANN
(see
https://www.icann.org/resources/pages/process-next-steps-2014-06-06-en)

-          Membership / sponsorship (should membership be limited, open
to anyone interested?)

-          Sponsorship / chartering organizations (should sponsorship be
restricted to ICANN structures or also extend to external organizations?)

-          Staffing / support needed

-          Rules of engagement

-          Decision-making methodology (how are decisions made in the WG
and how are these reflected in the recommendations) 

-          Process for review / adoption of proposal by chartering
organizations (also addressing what would happen if one of the
chartering organizations would not adopt the proposal)

-          Closure of the WG

In order to be able to complete the drafting of the charter and share it
with the different organizations for consideration in a timely manner,
we would ask that each participating organization assign a maximum of 4
representatives to the drafting team. 

To facilitate the work of the drafting team at its initial stages, we
are both available to serve as interim chairs of the charter drafting
team, if that is deemed to be helpful, and for as long as the drafting
team would like us to.

Although the ICANN London meeting is very close, we recognize the value
of meeting face-to-face. Therefore we would like to organize an informal
meeting of the drafting team during the London ICANN meeting and as such
have identified Monday 23^June 2014, 17h00 UTC (18h00 London)  as a
possible option to do so. We hope and would appreciate if you could
provide us with your feedback and the names of volunteers (even it that
would be on an interim basis until your organization has formally
assigned a representative to this drafting effort in accordance with
your own rules and procedures) by Sunday 22 June at the latest.

We look forward to receiving your feedback.

Byron Holland                                    &                    
Jonathan Robinson

ccNSO Council Chair                                                  
GNSO Council Chair

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