[ALAC] Fwd: TRAVEL INVOICE FOR RAICHE/HARRIET LOCKE TRAVEL DATE 12Jul FOR LOCATOR KMOCMY

Thu Jul 4 01:57:30 UTC 2013

Hi Everyone

On Tuesday/Wednesday's ALAC call, there were questions abut the need for non-US citizens to have filled in the  form - so I asked.  This is the answer for those (like me) who thought it was very clear, but needed confirmation after the call.

Holly

Begin forwarded message:

> From: ICANN Constituency Travel <constituency-travel at icann.org>
> Date: 3 July 2013 4:54:39 PM AEST
> To: Holly Raiche <H.RAICHE at internode.on.net>
> Cc: ICANN Constituency Travel <constituency-travel at icann.org>
> Subject: Re: TRAVEL INVOICE FOR RAICHE/HARRIET LOCKE TRAVEL DATE 12Jul FOR LOCATOR KMOCMY
> 
> Hi Holly,
> 
> Since you are not a US citizen, you will need to provide/complete a W-8BEN Form. 
> 
> Thank you!
> 
> Best wishes,
> 
> Joseph de Jesus
> Travel Support Coordinator
> 
> Diane Schroeder, Joseph de Jesus, and Karen Lettner
> Constituency Travel Team
> 
> ICANN
> 12025 Waterfront Drive, Suite 300
> Los Angeles, CA  90094-2536
> 
> email: constituency-travel at icann.org
> 
> From: Holly Raiche <H.RAICHE at internode.on.net>
> Date: Tuesday, July 2, 2013 9:44 PM
> To: Joseph de Jesus <constituency-travel at icann.org>
> Subject: Re: TRAVEL INVOICE FOR RAICHE/HARRIET LOCKE TRAVEL DATE 12Jul FOR LOCATOR KMOCMY
> 
> Hi Joseph
> A final question:  Everyone was sent a US tax form, but it turned out it is only for US citizens.  I have not filled it out, since I am an Australian citizen.  I am assuming that means that my per diem will go into the bank soon, and that all is okay.
> 
> Thanks (amidst what must be a VERY busy time for you)
> 
> Holly
> On 28/06/2013, at 6:26 AM, ICANN Constituency Travel wrote:
> 
>> Thank you. Duly noted. 
>> 
>> Best wishes,
>> 
>> Joseph de Jesus
>> Travel Support Coordinator
>> 
>> Diane Schroeder, Joseph de Jesus, and Karen Lettner
>> Constituency Travel Team
>> 
>> ICANN
>> 12025 Waterfront Drive, Suite 300
>> Los Angeles, CA  90094-2536
>> 
>> email: constituency-travel at icann.org
>> 
>> From: Holly Raiche <H.RAICHE at internode.on.net>
>> Date: Thursday, June 27, 2013 1:19 PM
>> To: Joseph de Jesus <constituency-travel at icann.org>
>> Subject: Re: TRAVEL INVOICE FOR RAICHE/HARRIET LOCKE TRAVEL DATE 12Jul FOR LOCATOR KMOCMY
>> 
>> Hi Joseph
>> 
>> I hope that isn't a 'change' - just reflecting the flight plans already made (arrival late in the evening of the 12th and departure mid afternoon of the 19th)
>> 
>> 
>> Also, when my accommodation is booked, could someone please note that my plane doesn't arrive in Durban until 7.05 pm so I"ll be a late arrival
>> 
>> Thanks
>> 
>> 
>> On 28/06/2013, at 2:51 AM, ICANN Constituency Travel wrote:
>> 
>>> Hi Holly,
>>> 
>>> I'll make the change. 
>>> 
>>> Best wishes,
>>> 
>>> Joseph de Jesus
>>> Travel Support Coordinator
>>> 
>>> Diane Schroeder, Joseph de Jesus, and Karen Lettner
>>> Constituency Travel Team
>>> 
>>> ICANN
>>> 12025 Waterfront Drive, Suite 300
>>> Los Angeles, CA  90094-2536
>>> 
>>> email: constituency-travel at icann.org
>>> 
>>> From: Holly Raiche <H.RAICHE at internode.on.net>
>>> Date: Wednesday, June 26, 2013 7:05 PM
>>> To: Joseph de Jesus <constituency-travel at icann.org>
>>> Subject: Re: TRAVEL INVOICE FOR RAICHE/HARRIET LOCKE TRAVEL DATE 12Jul FOR LOCATOR KMOCMY
>>> 
>>> Hi Joseph
>>> 
>>> I had planned to check out the morning of the 19th - so my last night will be the 18th.
>>> 
>>> Holly
>>> On 27/06/2013, at 9:51 AM, ICANN Constituency Travel wrote:
>>> 
>>>> Hello Holly,
>>>> 
>>>> Before I approve, I note that you are departing on the 19th. Will you be checking out and leaving the conference where you have meetings on the 18th? 
>>>> 
>>>> Best wishes,
>>>> 
>>>> Joseph de Jesus
>>>> Travel Support Coordinator
>>>> 
>>>> Diane Schroeder, Joseph de Jesus, and Karen Lettner
>>>> Constituency Travel Team
>>>> 
>>>> ICANN
>>>> 12025 Waterfront Drive, Suite 300
>>>> Los Angeles, CA  90094-2536
>>>> 
>>>> email: constituency-travel at icann.org
>>>> 
>>>> From: Holly Raiche <H.RAICHE at internode.on.net>
>>>> Date: Tuesday, June 25, 2013 9:16 PM
>>>> To: Joseph de Jesus <constituency-travel at icann.org>
>>>> Subject: Re: TRAVEL INVOICE FOR RAICHE/HARRIET LOCKE TRAVEL DATE 12Jul FOR LOCATOR KMOCMY
>>>> 
>>>> Hi Joseph
>>>> 
>>>> This email suggests that ICANN will only cover accommodation for the nights of 13 - 19 July.  The nights' accommodation I will need are from 12 - 18 July - the same number of nights, but just a day earlier.  As I have already explained, the best flight for me from Australia arrives at 2200 on the 12th.  Other flights, costing much the same, would have taken considerably longer time and I would have arrived Saturday morning - when the meetings I will be attending - will have started.
>>>> 
>>>> So please confirm that ICANN will be covering my accommodation costs on the nights from 12 - 18 July.
>>>> 
>>>> Thank you
>>>> 
>>>> Harriet (Holly) Raiche
>>>> 
>>>> 
>>>> On 24/06/2013, at 4:51 PM, ICANN Constituency Travel wrote:
>>>> 
>>>>> Dear Harriet,
>>>>> 
>>>>> Your itinerary below has been ticketed and this itinerary has been approved to be paid by ICANN with the following provisions:
>>>>> 
>>>>> 1)ICANN will pay hotel nights for only Saturday, July 13, 13 - Friday, July 19, 13. It is your own financial responsibility to pay for any other hotel nights outside of your approved travel days. 
>>>>> 
>>>>> 2)It is your responsibility to make your own hotel arrangement for your outside approved travel days. If you would like to stay at the same hotel for any unapproved travel days, please submit your request to us and we will attempt to accommodate. Kindly note that you will be financially responsible in paying for during the outside travel days. 
>>>>> 
>>>>> 3)You are only eligible for per diem/stipend/actual expenses (as it pertains to your group) payments as based on your approved travel dates.
>>>>> 
>>>>> 4)If you subsequently make any changes to your itinerary, you are financially responsible in paying for all additional fare costs. 
>>>>> 
>>>>> Best wishes,
>>>>> 
>>>>> Joseph de Jesus
>>>>> Travel Support Coordinator
>>>>> 
>>>>> Diane Schroeder, Joseph de Jesus, and Karen Lettner
>>>>> Constituency Travel Team
>>>>> 
>>>>> ICANN
>>>>> 12025 Waterfront Drive, Suite 300
>>>>> Los Angeles, CA  90094-2536
>>>>> 
>>>>> email: constituency-travel at icann.org
>>>>> 
>>>>> From: "burbankgba at bcdtravel.com" <burbankgba at bcdtravel.com>
>>>>> Date: Friday, June 21, 2013 6:43 PM
>>>>> To: Joseph de Jesus <constituency-travel at icann.org>, "H.RAICHE at INTERNODE.ON.NET" <H.RAICHE at INTERNODE.ON.NET>
>>>>> Subject: TRAVEL INVOICE FOR RAICHE/HARRIET LOCKE TRAVEL DATE 12Jul FOR LOCATOR KMOCMY
>>>>> 
>>>>> 
>>>>> 
>>>>> 
>>>>> 
>>>>> 
>>>>> Please do not respond to this message via email. This is an auto-generated message and can not process your reply.
>>>>> 
>>>>> Printer Friendly
>>>>> 
>>>>> Invoice / Ticket Receipt
>>>>> Total Invoice Amount: 2976.00 USD
>>>>> ElectronicTicket Number: 0837287965289
>>>>> Invoice Number: 0038289
>>>>> Ticket Amount: 2976.00 USD
>>>>> Form of Payment: AX***********1006
>>>>> 
>>>>> This ticket information applies to the following trip(s):
>>>>> 
>>>>> South African Airways Flight 7701 from Sydney to Johannesburg on July 12
>>>>> South African Airways Flight 575 from Johannesburg to Durban on July 12
>>>>> South African Airways Flight 566 from Durban to Johannesburg on July 19
>>>>> South African Airways Flight 7700 from Johannesburg to Sydney on July 19
>>>>> 
>>>>> 
>>>>>  
>>>>> Travel Summary – Agency Record Locator KMOCMY
>>>>> Traveler
>>>>> RAICHE / HARRIET LOCKE		
>>>>> Reference number by traveler: Not Applicable
>>>>> 
>>>>> Date	From/To	Flight/Vendor	Status	Depart/Arrive	Class/Type
>>>>> 07/12/2013	SYD-JNB	SA 7701	Confirmed	09:55 AM/04:15 PM	Economy / S
>>>>> 07/12/2013	JNB-DUR	SA 575	Confirmed	05:55 PM/07:05 PM	Economy / H
>>>>> 07/19/2013	DUR-JNB	SA 566	Confirmed	03:30 PM/04:40 PM	Economy / B
>>>>> 07/19/2013	JNB-SYD	SA 7700	Confirmed	06:15 PM/02:15 PM +1	Economy / S
>>>>>  
>>>>> AIR - Friday, July 12 2013 - Agency Record Locator KMOCMY	Add to Calendar  Need Help? 
>>>>> South African Airways  Flight SA7701  Economy Class
>>>>> Depart:	Kingsford Smith, TERMINAL 1 INTERNATIONAL
>>>>> Sydney, New South Wales, Australia	 Weather
>>>>> 09:55 AM Friday, July 12 2013
>>>>> Arrive:	O.R. Tambo Int'l, TERMINAL A
>>>>> Johannesburg, South Africa	 Weather
>>>>> 04:15 PM Friday, July 12 2013
>>>>> Duration:	14 hour(s) and 20 minute(s) Non-stop
>>>>> Status:	Confirmed - South African Airways Record Locator: 5ZLS88
>>>>> Equipment:	Boeing 747-400 Passenger
>>>>> Operated By:	Qantas Airways
>>>>> Seat:	Assigned at Check-in
>>>>> FF Number:	QFXXXX814 - RAICHE/HARRIET LOCKE
>>>>> Distance:	6845 miles
>>>>> CO2 Emissions:	2,560.03lbs/1,163.65kgs
>>>>>  
>>>>> AIR - Friday, July 12 2013 - Agency Record Locator KMOCMY
>>>>> South African Airways  Flight SA575  Economy Class
>>>>> Depart:	O.R. Tambo Int'l, TERMINAL B
>>>>> Johannesburg, South Africa	 Weather
>>>>> 05:55 PM Friday, July 12 2013
>>>>> Arrive:	King Shaka International Airport
>>>>> Durban, South Africa	 Weather
>>>>> 07:05 PM Friday, July 12 2013
>>>>> Duration:	1 hour(s) and 10 minute(s) Non-stop
>>>>> Status:	Confirmed - South African Airways Record Locator: 5ZLS88
>>>>> Meal:	Snack or Brunch
>>>>> Equipment:	Airbus Industrie A319
>>>>> Seat:	Assigned at Check-in
>>>>> FF Number:	QFXXXX814 - RAICHE/HARRIET LOCKE
>>>>> Distance:	312 miles
>>>>> CO2 Emissions:	137.28lbs/62.4kgs
>>>>>  
>>>>> AIR - Friday, July 19 2013 - Agency Record Locator KMOCMY	Add to Calendar  Need Help? 
>>>>> South African Airways  Flight SA566  Economy Class
>>>>> Depart:	King Shaka International Airport
>>>>> Durban, South Africa	 Weather
>>>>> 03:30 PM Friday, July 19 2013
>>>>> Arrive:	O.R. Tambo Int'l, TERMINAL B
>>>>> Johannesburg, South Africa	 Weather
>>>>> 04:40 PM Friday, July 19 2013
>>>>> Duration:	1 hour(s) and 10 minute(s) Non-stop
>>>>> Status:	Confirmed - South African Airways Record Locator: 5ZLS88
>>>>> Meal:	Snack or Brunch
>>>>> Equipment:	Boeing 737-800 Passenger
>>>>> Seat:	Assigned at Check-in
>>>>> FF Number:	QFXXXX814 - RAICHE/HARRIET LOCKE
>>>>> Distance:	312 miles
>>>>> CO2 Emissions:	137.28lbs/62.4kgs
>>>>> Remarks:	A DEPARTURE TAX MAY EXIST.
>>>>> DEPARTURE TAXES ARE PAYABLE IN LOCAL CURRENCY.
>>>>>  
>>>>> AIR - Friday, July 19 2013 - Agency Record Locator KMOCMY
>>>>> South African Airways  Flight SA7700  Economy Class
>>>>> Depart:	O.R. Tambo Int'l, TERMINAL A
>>>>> Johannesburg, South Africa	 Weather
>>>>> 06:15 PM Friday, July 19 2013
>>>>> Arrive:	Kingsford Smith, TERMINAL 1 INTERNATIONAL
>>>>> Sydney, New South Wales, Australia	 Weather
>>>>> 02:15 PM Saturday, July 20 2013
>>>>> Duration:	12 hour(s) and 0 minute(s) Non-stop
>>>>> Status:	Confirmed - South African Airways Record Locator: 5ZLS88
>>>>> Equipment:	Boeing 747-400 Passenger
>>>>> Operated By:	Qantas Airways
>>>>> Seat:	Assigned at Check-in
>>>>> FF Number:	QFXXXX814 - RAICHE/HARRIET LOCKE
>>>>> Distance:	6845 miles
>>>>> CO2 Emissions:	2,560.03lbs/1,163.65kgs
>>>>>  
>>>>> Remarks
>>>>> ----------------AFTER HOURS EMERGENCY CONTACTS--------
>>>>> PLEASE CALL THE TRAVEL DEPT DURING OPERATING HOURS
>>>>> MON-FRI 900AM PST - 600PM PST
>>>>> FOR TRAVEL EMERGENCIES AFTERHOURS AND ON
>>>>> WEEKENDS PLEASE CALL 1-877-910-9738 AND USE MEMBERSHIP
>>>>> CODE SMS8C
>>>>> IF TRAVELING OUTSIDE THE US OR CANADA PLEASE HAVE
>>>>> INTERNATIONAL OPERATOR PLACE A COLLECT CALL TO
>>>>> 847-759-5437 FOR TRAVEL ASSISTANCE
>>>>> ----------------SECURITY INFORMATION------------------
>>>>> FOR SECURITY INFORMATION PLEASE REFER TO THE US STATE
>>>>> DEPARTMENT WEBSITE WWW.TRAVEL.STATE.GOV‡
>>>>> FOR INTERNATIONAL HEALTH/IMMUNIZATION REQUIREMENTS
>>>>> REFER TO THE CDC WEBSITE WWW.CDC.GOV/TRAVEL
>>>>> FOR ADDITIONAL HEALTH INFORMATION PLEASE REFER TO
>>>>> THE WHO WEBSITE WWW.WHO.INT
>>>>> ----------------MISC AIRLINE ADVISORIES---------------
>>>>> PLEASE BE ADVISED THAT SOME AIRLINES CHARGE SERVICE
>>>>> FEES FOR CHANGES MADE DIRECTLY WITH THE AIRLINE
>>>>> -----------------------------------------------------
>>>>> FOR INFORMATION ON TRAVEL REQUIREMENTS/U.S. EMBASSIES
>>>>> AND/OR HEALTH IMMUNIZATIONS VISIT WWW.TRAVEL.STATE.GOV
>>>>> OR CALL 202-647-5225
>>>>> *ATTN U.S. CITIZENS TRAVELLING INTERNATIONALLY*
>>>>> A VALID PASSPORT IS REQUIRED FOR TRAVEL OUTSIDE
>>>>> THE U.S. AND ITS TERRITORIES. MOST COUNTRIES REQUIRE
>>>>> THAT YOUR PASSPORT BE VALID AT LEAST SIX <6> MONTHS BEYOND
>>>>> THE DATES OF YOUR TRIP AND CONTAIN AT LEAST ONE BLANK VISA PAGE.
>>>>> FOR DOMESTIC TRAVEL CHECK IN 2 HOURS PRIOR TO DEPARTURE.
>>>>> INTERNATIONAL CHECK IN 3 HOURS PRIOR.
>>>>> GOVERNMENT ISSUED PHOTO ID IS REQUIRED.
>>>>> OBTAIN YOUR BOARDING PASS PRIOR TO REACHING THE MAIN
>>>>> SECURITY CHECK POINT VIA AN ETKT KIOSK
>>>>> AIRLINE COUNTER OR WEBSITE 24 HRS PRIOR TO DEPARTURE.
>>>>> RECONFIRM CONTINUING INTL FLIGHTS AT LEAST
>>>>> 72 HOURS IN ADVANCE.
>>>>> TICKET IS NON REFUNDABLE/NON TRANSFERABLE.
>>>>> CHANGES SUBJECT TO PENALTIES PLUS FARE INCREASE.
>>>>> SOME CARRIERS REQUIRE CANCELLATION PRIOR TO DEPARTURE
>>>>> OR YOUR TICKET MAY HAVE NO VALUE. CALL THE TRAVEL OFFICE
>>>>> FOR CHANGES OR CANCELLATION OF THIS TRIP
>>>>> CHECKED BAGGAGE POLICIES VARY BASED ON CARRIER AND
>>>>> DESTINATION. FOR THE LATEST INFORMATION PLEASE CHECK
>>>>> WITH YOUR TRAVEL CONSULTANT OR THE AIRLINES WEBSITE.
>>>>> YOUR TRAVEL ITINERARY CAN BE VIEWED ONLINE AT
>>>>> WWW.VIRTUALLYTHERE.COM. YOUR RESERVATION CODE
>>>>> IS KMOCMY.
>>>>> PROOF OF CITIZENSHIP IS REQUIRED FOR THIS ITINERARY
>>>>>  
>>>>> Thank you for using BCD Travel for your travel needs.
>>>>> 
>>>>> Email generated on Saturday, June 22, 2013/1:43 AM UTC
>>>>> 
>>>>> 
>>>>> 
>>>>> 
>>>>> 
>>>>> 
>>>>> 
>>>>> BCD Travel acts only as an agent for the airlines, hotels, bus companies, railroads, tour operators, cruise lines, car rental companies, and other similar third parties providing accommodations, transportation, or other meeting and travel related services (“Suppliers”).  Suppliers are independent and do not act for or on behalf of BCD Travel, are not employees of BCD Travel, and do not have a joint venture or partnership with BCD Travel.  Suppliers have their own terms and conditions for the services they provide, and you agree to abide by the terms and conditions set forth in any and all documents for any such Supplier services, including, without limitation, all cancellation fees.  By utilizing the services represented by this itinerary, you agree to the foregoing and also agree that neither BCD Travel or its parent, affiliates, subsidiaries, partners, agents, and their respective officers, directors, employees, and representatives shall be or become liable for any loss, cost, expense, injury, accident, or damage to person or property resulting directly or indirectly from (i) the acts or omissions of Suppliers, including, but not limited to, delays or cancellation of services, cessation of operations, breakdown in machinery or equipment, or changes in fares, itineraries, or schedules; and/or (ii) acts of God, dangers incident to the sea, fires, acts of government or other authorities, wars, acts of terrorism, civil unrest, strikes, riots, thefts, pilferage, epidemics, quarantines, other diseases, climatic aberrations, or from any other cause beyond BCD Travel’s control.  Please see additional terms and conditions related to this itinerary at Terms and Conditions.
>>>> 
>>> 
>> 
> 