[ALAC] Resolutions from the ICANN Board meeting on Saturday 2 Feb 2013

Alan Greenberg alan.greenberg at mcgill.ca
Wed Feb 6 03:33:20 UTC 2013

See particularly items e of the consent agenda and a of the main agenda.

- adding David Olive, as Vice President, Policy 
Development Support, as an Officer of the company

- creating a Multi-Stakeholder Meeting Strategy 
Working Group to look at approach going forward for ICANN public meetings
(chaired by Sébastien Bachollet )


>Approved Board Resolutions | Regular Meeting of the ICANN Board
>2 February 2013
>  1.  Consent Agenda:
>         a.   Approval of Board Meeting Minutes
>Resolved (2013.02.02.01), the Board approves the 
>minutes of the 20 December 2012 Special Meeting of the ICANN Board.
>         b.   Registry Stakeholder Group Charter Amendments
>Whereas, The ICANN Bylaws (Article X, Section 
>5.3) state, "Each [GNSO] Stakeholder Group shall 
>maintain recognition with the ICANN Board."
>Whereas, the GNSO Registry Stakeholder Group 
>(RySG) has alerted ICANN Staff and the Board to 
>a set of changes to its Charter including 
>expanding the activities of its internal 
>Observers Group, simplifying the process for 
>assessment of annual dues and adding the 
>immediate past Chair of the RySG to its Executive Committee.
>Whereas, the community had the opportunity to 
>review and comment on the RySG Charter 
>amendments and there were no objections to the changes.
>Whereas, the Structural Improvements Committee 
>recommends the Board approve the RySG Charter changes as presented.
>Resolved (2013.02.02.02) the proposed amendments 
>to the Registry Stakeholder Group Charter are approved by the Board.
>         c.  Southern California Office Space Lease
>Whereas, ICANN's current lease in Los Angeles expires 30 June 2022.
>Whereas, ICANN's primary operations and staff 
>are located in the greater Los Angeles area.
>Whereas, current and future office space needs 
>for primary operations will be at least 35,000 square feet.
>Whereas, the Board Finance Committee has 
>recommended that the Board approve this resolution.
>Resolved (2013.02.02.04), the Board approves the 
>redaction of the details of Resolution 
>(2013.02.02.03), and corresponding rationale 
>pending completion of negotiations.
>         d.  Engagement of Independent Auditor
>Whereas, Article XVI of the ICANN Bylaws 
>requires that after the end of the fiscal year, 
>the books of ICANN must be audited by certified 
>public accountants, which shall be appointed by the Board.
>Whereas, the Board Audit Committee has discussed 
>the engagement of the independent auditor for 
>the fiscal year ending 30 June 2013, and has 
>recommended that the Board engage Moss Adams LLP.
>Whereas, the Board Audit Committee has 
>recommended that the Board direct the President 
>and CEO or his designees to negotiate and 
>execute a professional services agreement with Moss Adams.
>Resolved (2013.02.02.05), the Board authorizes 
>the President and CEO to engage Moss Adams LLP 
>as the auditors for the financial statements for 
>the fiscal year ending 30 June 2013.
>         e.  Officer Appointment and related document revision
>Resolved (2013.02.02.06), David Olive is elected 
>as an Officer of ICANN with the title of Vice 
>President, Policy Development Support.
>Resolved (2013.02.02.07), Paragraph 4 of ICANN's 
>Contracting and Disbursement Policy shall be 
>revised to read as follows: ICANN Officers 
>include:  (i) President and Chief Executive 
>Officer (CEO); (ii) Chief Operating Officer 
>(COO); (iii) Chief Financial Officer (CFO); (iv) 
>General Counsel and Secretary; and (v) Vice 
>President, Policy Development Support.
>2.  Main Agenda:
>a.   Multi-Stakeholder Meeting Strategy Working Group
>Whereas, ICANN has committed to identifying 
>ICANN Meeting locations two years in advance.
>Whereas, after consideration that adoption of a 
>prior Consolidated Meetings Strategy proposal 
>was not timely, the Public Participation 
>Committee (PPC) initiated work to create a 
>working group to address the meeting location strategy.
>Whereas, the PPC has developed a proposed 
>charter for a multistakeholder Meetings Strategy 
>Working Group (MSWG) and recommends that the 
>Board adopt the charter and approve the creation of the MSWG.
>Resolved (2013.02.02.08), the Board approves of 
>the creation of the MSWG and adopts the Charter 
>of the MSWG. The MSWG is expected to provide its 
>report to the Board no later than ICANN's 2013 Annual General Meeting.
>Resolved (2013.02.02.09), the original members 
>of the MSWG from the ICANN Board are: Sébastien 
>Bachollet, Chair and Chris Disspain.
>Resolved (2013.02.02.10), the MSWG, working with 
>the PPC, is directed to proceed with the 
>identification of community members pursuant to 
>the Charter. Community member appointments do 
>not require the approval of the full Board.
>Resolved (2013.02.02.11), the President and CEO 
>is directed to provide the MSWG with the staff 
>support necessary to enable the MSWG to undertake and complete its work.

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