[ALAC] Fwd: Proposed change in seating dates for SO and ALAC appointees to the ICANN board

[Olivier MJ Crepin-Leblond]

Please be so kind to find an email with a proposal from Steve Crocker,
ICANN Board Chair.
As this might affect our Rules of Procedure, I suggest the discussion to
start as soon as the public comment period opens. Matt will prepare the
usual ALAC comments WIKI page.
Kindest regards,

Olivier


-------- Original Message --------
Subject: 	Proposed change in seating dates for SO and ALAC appointees to
the ICANN board
Date: 	Fri, 14 Sep 2012 17:01:24 -0700
From: 	Steve Crocker <Steve@*.com>
To: 	Olivier Crepin-LeBlond <ocl@*.com>, Stéphane Van Gelder
<stephane.vangelder@*.com>, Lesley Cowley <lesley@*.uk>, Louis Lee
<louie@*.net>
CC: 	



Olivier, Stéphane, Lesley and Louis,

I want to bring to your attention a proposal to change the seating of SO
and ALAC appointees to the ICANN board to be deferred until the Annual
General Meeting.  The purpose is make changes to the board just once a
year instead of the present system which usually causes changes twice a
year.  The departures of SO and ALAC appointees in mid-year sometimes
causes difficulty in key leadership positions within the board and adds
complication to the membership and functioning of the board committees.

As you're probably aware, the reason for the present scheme was to
provide the Nomcomm with information about the SO -- and now ALAC --
appointees so the Nomcomm could properly implement the required
geographic balance of at least one and no more than five from any region.

Our proposed change asks that your organizations continue to select your
appointees on the same schedule so the Nomcomm would continue to have
that information, but the actual seating of the board members selected
from your organizations would be at the same time as the Nomcomm
selectees.  This will result in five selections each year, two or three
from the SOs and ALAC and three or two from the Nomcomm.

A proposed change to the bylaws was developed by the Board Governance
Committee and sent to the full board for action.  Yesterday, the board
passed a resolution to post this proposed change and begin the public
comment process.  The resolution is posted
at http://www.icann.org/en/groups/board/documents/resolutions-13sep12-en.htm#1.d and
the public comment should open by Monday at the latest.  I am sending
you this note to make sure you are informed directly and to open the
door for direct communication.  To see how this change affects the
people currently appointed, please see the table below.

 
	
NomCom Term Begin
	
SO/AC Selection/Seating*
AGM 2012
	
3 (George, Gonzalo, Olga)
	
2 (Ray, Mike)
AGM 2013
	
3 (Erika, Cherine, Bertrand)
	
2 (Bruce, Kuo)
AGM 2014
	
2 (Steve, Judith)
	
3 (Chris, Sébastien, Bill)

 
* The SO/AC Seating identified currently occurs earlier in the same year
of the AGM identified.  For example, Ray and Mike were re-seated in June
2012.  Under the proposed revision, their terms will end with the
conclusion of the 2015 AGM instead of a few months earlier.

This change is one of a series of improvements in the board's processes
that I have been working to improve the board's efficiency and
effectiveness.  I hope you will find it acceptable.  Please feel free to
share this note with your constituencies, colleagues, etc., and, of
course, please do raise any issues or make any suggestions that come to
mind.

Thanks,

Steve