[ALAC] ALAC Endorsement of ATRT2 Candidates

Fri Nov 30 11:53:21 UTC 2012

Hi Rinalia,

Thank you for your proposal. I support your it in general. Nevertheless, I
have some comments and suggestions:

·         I don’t know why this is named sub-committee. I see it as an
endorsement group or committee except if there is a reason for the suggested
name. What about “Candidate Endorsement Committee (CEC)”.

·         To make it not too complicated, I propose that the Chair assess
the candidates as any other member, and thus count in the regional balance

·         The matrix on the workspace looks well for me. We can add a column
for a ponderation weight since Carlton find that all criteria don’t have the
same importance.

·         As for Olivier, I agree to endorse him as a primary candidate. I
already supported Carlton recommendation in this regard.

·         If endorsed by consensus as a primary candidate, Olivier will be
exempt from assessment, but I don’t find it useful to add him to the
sub-committee as an observer since he is still candidate.  

Nice work Rinalia; Thanks again.

-------------------------------------------------------------------------

Tijani BEN JEMAA

Executive Director

Mediterranean Federation of Internet Associations (FMAI)

Phone:   +216 98 330 114

Mobile:  +216 41 649 605

Fax:         +216 70 825 231

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-----Message d'origine-----
De : alac-bounces at atlarge-lists.icann.org
[mailto:alac-bounces at atlarge-lists.icann.org] De la part de Rinalia Abdul
Rahim
Envoyé : vendredi 30 novembre 2012 02:17
À : ALAC Working List
Objet : [ALAC] ALAC Endorsement of ATRT2 Candidates

Dear Members of the ALAC,

I have been asked to take on the task of managing the ALAC Candidate

Endorsement Process for the ICANN Accountability and Transparency Review

Team 2 (ATRT2).  I am triggering this process now in my capacity as Interim

Chair of the ALAC ATRT2 Candidate Endorsement Ad-Hoc Sub-Committee in

accordance with the decision of the ALAC meeting on 27 November 2012.

*Scope of Work*

The selection of ALAC candidates to the ATRT2 will be done by the ICANN

Board Chair and the GAC Chair.  The responsibility of the ALAC ATRT2

Candidate Endorsement Ad-Hoc Sub-Committee is to review the list of

candidates who have applied as representing the ALAC, assess their

suitability for the work of the ATRT2, and rank the ones whom we believe to

qualify in a preferred order - this is referred to as the endorsement

process, which informs the selection by the ICANN Board Chair and the GAC

Chair.  The endorsement process requires an assessment of candidates based

on the set of criteria specified in the ATRT2 Call for Volunteers as well

as additional criteria specific to the ALAC.  It is known that a minimum of

one ALAC candidate will be selected to the ATRT2 and it is expected that

more candidates will be selected though the exact number has not been

revealed.  Given this uncertainty, and there may not be any certainty until

the actual selection is made by the Chairs of the ICANN Board and the GAC,

we will proceed by reviewing and ranking all the ALAC applicants from the

list that the ATRT2 Staff will provide.

The following are immediate issues for the ALAC's attention:

*1. The **ALAC ATRT2 Candidate Endorsement Ad-Hoc Sub-Committee Call for

Members

*- The ALAC Chair will issue a call for membership for this ad-hoc

sub-committee, which will include information regarding composition,

qualification and selection criteria.

- It is proposed that the sub-committee be small for manageability (given

the tight deadlines) and regionally balanced.

- Note:  The Chair of the Ad-Hoc Sub-Committee will not count in the

regional balance and will not assess the candidates, but rather focus on

facilitating the process.  The deadline for the sub-committee formation is

10 Dec 2012.

*2. Candidate Assessment and Endorsement Tool (Matrix)*

- A matrix as a tool to help the sub-committee assess the candidates has

been developed and posted for ALAC comments here:  At-Large ATRT2 ALAC

Endorsement Process Workspace <https://community.icann.org/x/A4lEAg>.

- The matrix incorporates the set of criteria specified by the ATRT2 Call

for Volunteers as well as two additional criteria specific to the ALAC

(i.e., accountability to the ALAC and trust of the ALAC). The deadline for

ALAC comments on the matrix is 10 Dec 2012.  I urge you to be as concrete

and as constructive as possible in your comments and I particularly welcome

concrete suggestions on the proxy indicators in the matrix for

consideration by the sub-committee.

- Note: The development of the matrix as well as the overall endorsement

process draw from past experiences and involved consultations with previous

coordinators of the process.

*3. **ALAC Chair's Candidacy to the ATRT2*

- The ALAC Chair has announced that he is applying for the ATRT2.  A

decision is needed as to whether the ALAC Chair should be endorsed as the

primary (first preference) candidate to the ATRT2 by ALAC consensus.  *The

ALAC is requested to provide feedback on this matter a.s.a.p.** and the

ALAC Vice Chairs are requested to manage the call for consensus if deemed

necessary.

*- Note:  If the ALAC Chair is endorsed by consensus, he will be exempt

from assessment by the sub-committee and will be able to participate in the

sub-committee as an observer.

*4. Confidentiality Policy *

- The confidentiality policy for the Ad-Hoc Sub-Committee is that the

assessment

information will only be shared among the sub-committee members for the

purpose of making the endorsement decision and no record will be kept after

the decision has been announced.

- Due to the need for confidentiality, the wiki workspace will be

restricted to members of the sub-committee and staff after 11.59pm UTC 10

December 2012 UTC.  The workspace is currently open for ALAC comments on

the matrix until then.

*5. Limits of Information in Decision Announcement*

- The decision announcement will reveal only the names and preferred order

of the endorsed candidates.

*

Timeline for the Endorsement Process

*Please note that these deadlines have had input from the ATRT2 staff as

well as the At-Large staff.  Due to time constraints, these deadlines will

be held as inflexible.*

*

27 Nov 2012

Tabling of Key Decision Points to the ALAC

05 Dec 2012

Deadline for submission of Application and Statement of Interest by

candidates to the ATRT2 staff

10 Dec 2012

Deadline for ALAC comments on candidate assessment matrix

10 Dec 2012

Deadline for Ad-Hoc Sub-Committee formation

11-15 Dec 2012

Ad-Hoc Sub-Committee discussion and agreement on matrix proxy indicators

12 Dec 2012

Deadline for receiving list of ALAC candidates from ATRT2 Staff

20 Dec 2012

Deadline for Ad-Hoc Sub-Committee members to submit individual assessment

21 Dec 2012

Staff aggregates and circulates results to Ad-Hoc Sub-Committee members

03 Jan 2012

Ad-Hoc Sub Committee Meeting to review results and decide on candidate

preference ranking

04 Jan 2013

Announcement and submission of ALAC endorsement decision to the ATRT2 Staff

07 Jan 2013

ATRT2 candidate selection by ICANN Board Chair and GAC Chair

This is not at all an easy task, but I look forward to working with you in

identifying the best possible ALAC candidates to the ATRT2.

Best regards,

Rinalia

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