[ALAC-LT] ICANN meeting scheduling

Alan Greenberg alan.greenberg at mcgill.ca
Sun Nov 9 23:40:03 UTC 2014

It will be a challenge, and we will likely have 
to reduce the number of sessions, possibly 
including open sessions and WG sessions. Track 
record of what has worked well before and what 
has worked less well will certainly be a factor. 
There will no doubt be some people who are upset 
with the ultimate decisions, but I know of no 
other way to reduce overall hours. Quality and priority will be guide posts.


At 09/11/2014 05:56 PM, Holly Raiche wrote:
>Hi Alan
>Again - absolutely agree with the suggestions 
>and the targets.  Not sure we will be able to 
>end the 12 hour days - but it is worth a 
>try.   And it will be a big job for Leon - so maybe the ALT can help.
>What about having a session at the next ALT 
>meeting with a skeleton schedule (just as easy 
>to look at the LA schedule) to see what we 
>normally do, what we want to preserve, and what we can lose.
>For my two cents worth, the At Large Policy 
>Round Table has always been a good opportunity 
>for cross constituency discussion on issues of 
>importance to ALAC.  I’m not sure that the 
>privacy/proxy issues are still worth another 
>session, but there are other issues - a quick 
>look at the policy pages, plus suggestions can 
>identify how best to use that time.  Maybe a 
>wrap up on IANA transition - what was put 
>forward on 15 January - what happens next? Maybe 
>even a F2F on where we are up to with ATLAS II - 
>what is outstanding, what should we be doing?
>Also ask ALAC members for topics they want 
>discussed F2F. (I’d still like a bit of time for 
>registrant education - starting with the 
>registrants’ rights document, but where else information is required.)
>In short - Alan and Leon - it is up to us to 
>determine how best to use our time.
>On 10 Nov 2014, at 3:08 am, Alan Greenberg <alan.greenberg at mcgill.ca> wrote:
> > I have asked León to act as lead person 
> working with Staff to schedule ICANN meetings, and he has accepted.
> >
> > One of the prime challenges is to fit in all 
> of our required and desired meetings and NOT 
> schedule most days from 7 am until 7 pm. To do 
> this, we will clearly have to exercise more 
> discretion in what meetings we schedule and who 
> we meet with. Lastly, to the extent possible, 
> timing of meetings and subsections should be 
> realistic to avoid running over, and allow time 
> to get from one meeting to another when room changes are required.
> >
> > I would like to see us add one more day onto 
> our schedule, but that is clearly not going to 
> happen in the current budget year.
> >
> > If anyone feels that these targets are wrong, please speak up!
> >
> > This will no doubt be a rather thankless job, 
> so I will start by thanking León for taking it 
> on, and I hope we will all support him in 
> making our ICANN meetings more effective and perhaps just a bit less stressful.
> >
> > Alan
> >
> >
> >
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