[ALAC-ExCom] Fwd: ICANN Volunteer engagement and Travel Support issues

Evan Leibovitch evan at telly.org
Fri Jan 4 06:16:08 UTC 2013


Yeah, I didn't recall having a piece of that one!

In vast agreement with it, though. Good stuff.

(still staggering over the process of getting a SIM card in India.... Two
trips to downtown Kolkata, background check, two local contacts, three days
just to activate)

- Evan (via mobile)
On 2013-01-04 3:03 AM, "Alan Greenberg" <alan.greenberg at mcgill.ca> wrote:

> Although I seem to be doing a lot of drafting
> with Evan, in this case it was Tijani!
>
> Alan
>
> At 03/01/2013 11:44 AM, Olivier MJ Crepin-Leblond wrote:
> >Dear Carlton,
> >
> >Thank you but I can't take the credit for this: I have to thank Alan and
> >Evan for their work in producing the excellent draft. I only tweaked it.
> >
> >Kindest regards,
> >
> >Olivier
> >
> >On 03/01/2013 17:13, Carlton Samuels wrote:
> > > Excellent!  You said all that could be said .......agreeably.
> > >
> > > - Carlton
> > >
> > > ==============================
> > > Carlton A Samuels
> > > Mobile: 876-818-1799
> > > /Strategy, Planning, Governance, Assessment & Turnaround/
> > > =============================
> > >
> > >
> > > On Thu, Jan 3, 2013 at 10:51 AM, Olivier MJ Crepin-Leblond
> > > <ocl at gih.com <mailto:ocl at gih.com>> wrote:
> > >
> > >     FYI
> > >
> > >
> > >     -------- Original Message --------
> > >     Subject:        ICANN Volunteer engagement and Travel Support
> issues
> > >     Date:   Thu, 03 Jan 2013 15:30:46 +0100
> > >     From:   Olivier MJ Crepin-Leblond <ocl at gih.com <mailto:ocl at gih.com
> >>
> > >     To:     Sally Costerton <sally.costerton at icann.org
> > >     <mailto:sally.costerton at icann.org>>
> > >     CC:     Steve Antonoff <steve.antonoff at icann.org
> > >     <mailto:steve.antonoff at icann.org>>, Sébastien Bachollet
> > >     <sebastien at bachollet.com <mailto:sebastien at bachollet.com>>,
> > >     Olivier MJ Crepin-Leblond <ocl at gih.com <mailto:ocl at gih.com>>,
> > >     ICANN AtLarge Staff <staff at atlarge.icann.org
> > >     <mailto:staff at atlarge.icann.org>>
> > >
> > >
> > >
> > >     Ref: /AL/ALAC/CO/0113/1
> > >     To: Sally Costerton - Senior Advisor to the President - Global
> > >     Stakeholder Engagement
> > >     CC: Steve Antonoff - Director of Human Resources
> > >     CC: Sébastien Bachollet
> > >     CC: At-Large Staff
> > >
> > >
> > >     Dear Sally,
> > >
> > >     I am writing about an ongoing issue of concern to ALAC, and in
> > >     particular a current instance where we could benefit from your
> > >     guidance and help.
> > >
> > >     The overall issue is travel support for ALAC and At-Large. This is
> > >     an issue that has been the subject of unending discussion and
> > >     negotiation, but regrettably, we keep on having to do battle on
> > >     the same issues time and again. At-Large is the only ICANN
> > >     stakeholder that, with very few exceptions, has no ability to fund
> > >     our involvement and particularly our travel without support from
> > >     ICANN. Almost none of our active participants are employed by the
> > >     domain name industry and very few even by Internet-related
> > >     organizations. We all give generously of our time, and often at a
> > >     non-trivial loss of other income, in the interest of ICANN. But
> > >     actual out-of-pocket expenses are generally beyond our
> capabilities.
> > >
> > >     Over the years, we have worked hard to convince ICANN management
> > >     of this, and to a large extent, we have succeeded. We have not
> > >     recently been threatened with reduction of funding for travel to
> > >     ICANN meetings, and have even recently been funded for travel to
> > >     the IGF meeting in Baku. For this we are grateful.
> > >
> > >     However, there are still regular occurrences where we feel that
> > >     our needs are not being met.
> > >
> > >     We are finding that the rules for travel to Beijing are proving
> > >     problematic for some of our participants, and although the savings
> > >     to ICANN from these rules are minimal, the annoyance factor is
> > >     sufficiently high that some travellers are considering not
> > >     participating.
> > >
> > >     For several years, the ALAC Executive Committee (ExCom) has met
> > >     after the end of the "formal" ICANN week. When the ICANN Board met
> > >     on Friday morning, the ExCom met on Friday afternoon. The meeting
> > >     used to end at 16:00 and our members who had started their week on
> > >     the previous Sunday morning or earlier
> > >     were allowed to leave on Saturday morning.
> > >
> > >     In Toronto, with no formal ICANN meetings scheduled for Friday,
> > >     the ExCom met on Friday morning. Some attendees were given
> > >     Saturday departures, but most were told they must leave on Friday,
> > >     regardless of the schedule for reasonably departing flights. I for
> > >     one ended up paying for my own Friday hotel to allow a less-rushed
> > >     departure.
> > >
> > >     In Beijing, we are all being told that a Friday departure is
> > >     mandatory.
> > >     There is a provision by which we might ask for an "exception"
> > >     which may or may not be accepted. The ExCom, which is arguably
> > >     composed of the most dedicated At-Large contributors, and
> > >     certainly those who put in the most time and effort, finds this
> > >     process unacceptable. To have to effectively ask to be allowed a
> > >     reasonable departure after a LONG week of work is just not right,
> > >     especially mindful of the vast cultural diversity of our delegates.
> > >
> > >     Case by case exceptions have needed to be requested by ExCom
> > >     members. In some cultures, such requests are seen as irritating
> > >     but understood. In others, there comes a real shame with asking
> > >     for such extension when the possibility of rejection is real.
> > >
> > >     ICANN staff members are often given the privilege of leaving the
> > >     day after their work completes, or at least being allowed to keep
> > >     their hotel rooms until their actual hotel departure, if later in
> > >     the day (and not having to vacate them early in the morning prior
> > >     to their first meeting). Clearly some flexibility is shown. Unpaid
> > >     At-Large volunteers currently do not receive this same courtesy.
> > >     Moreover, in the past when GNSO Council members were allowed to
> > >     stay for the Friday sessions (a right often not given to ALAC),
> > >     they always were allowed a Saturday departure.
> > >
> > >     Related to this is a recurrent problem of volunteers arriving in
> > >     the evening or at night after a trip half way around the world in
> > >     Economy Class, often getting to the hotel near or after midnight,
> > >     and being expected to appear (presumably rested and ready to work)
> > >     early the following morning. Again, ICANN sees the benefits of
> > >     having its employees be well rested before starting a grueling
> > >     ICANN week, but often volunteers are not afforded the same
> courtesy.
> > >
> > >     Our At-Large volunteers are a dedicated group, working untold
> > >     hours at home and then spending 10+ hours a day in meetings for
> > >     5-6 days. There are no doubt some people who are looking for every
> > >     loop-hole where they can get ICANN to fund their vacation. If
> > >     staff feel that this applies to any At-Large people, I am freely
> > >     available to work with them to ensure that this does not happen.
> > >     Having to ask for special treatment does not replace being treated
> > >     with respect as a professional. There is a strong feeling of
> > >     resentment towards not being given just a modicum of flexibility
> > >     regarding travel schedules and several members have therefore
> > >     informed me that they will be unwilling to travel to the next
> > >     ICANN meeting if this type of penny-pinching (yes, that is the
> > >     term used) continues to occur.
> > >
> > >     Summarising: please be so kind to consider a return to the rules
> > >     to show flexibility for incoming members to have the discretion to
> > >     allow for arrival on the Friday rather than the Saturday before
> > >     their 10 hour day on Sunday at the beginning of the ICANN meeting
> > >     week and for At-Large to travel the day after their last day of
> > >     work at the end of the ICANN meeting week.
> > >
> > >     I look forward to your follow-up on the matter.
> > >
> > >     Best regards,
> > >
> > >     Olivier MJ Crépin-Leblond
> > >     ALAC Chair
> > >
> > >
> > >
> > >
> > >     _______________________________________________
> > >     ALAC-ExCom mailing list
> > >     ALAC-ExCom at atlarge-lists.icann.org
> > >     <mailto:ALAC-ExCom at atlarge-lists.icann.org>
> > >     https://atlarge-lists.icann.org/mailman/listinfo/alac-excom
> > >
> > >
> >
> >--
> >Olivier MJ Crépin-Leblond, PhD
> >http://www.gih.com/ocl.html
> >
> >_______________________________________________
> >ALAC-ExCom mailing list
> >ALAC-ExCom at atlarge-lists.icann.org
> >https://atlarge-lists.icann.org/mailman/listinfo/alac-excom
>
>
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