[ALAC-ExCom] Fwd: ICANN Volunteer engagement and Travel Support issues

Cintra Sooknanan cintra.sooknanan at gmail.com
Thu Jan 3 22:26:58 UTC 2013


Good Job! Very well laid out submission. Hope a reply comes soon.

Regards

Cintra

On Thu, Jan 3, 2013 at 6:19 PM, Olivier MJ Crepin-Leblond <ocl at gih.com>wrote:

> I am obviously already losing track of my left and right hand. Sincere
> apologies to Alan & Tijani for the mix up.
> And it's only 3 January....
> Kind regards,
> Olivier
>
> On 03/01/2013 22:43, Carlton Samuels wrote:
> > Y'all done good! :-)
> > - Carlton
> >
> > ==============================
> > Carlton A Samuels
> > Mobile: 876-818-1799
> > /Strategy, Planning, Governance, Assessment & Turnaround/
> > =============================
> >
> >
> > On Thu, Jan 3, 2013 at 4:30 PM, Alan Greenberg
> > <alan.greenberg at mcgill.ca <mailto:alan.greenberg at mcgill.ca>> wrote:
> >
> >     Although I seem to be doing a lot of drafting with Evan, in this
> >     case it was Tijani!
> >
> >     Alan
> >
> >
> >     At 03/01/2013 11:44 AM, Olivier MJ Crepin-Leblond wrote:
> >
> >         Dear Carlton,
> >
> >         Thank you but I can't take the credit for this: I have to
> >         thank Alan and
> >         Evan for their work in producing the excellent draft. I only
> >         tweaked it.
> >
> >         Kindest regards,
> >
> >         Olivier
> >
> >         On 03/01/2013 17:13, Carlton Samuels wrote:
> >         > Excellent!  You said all that could be said .......agreeably.
> >         >
> >         > - Carlton
> >         >
> >         > ==============================
> >         > Carlton A Samuels
> >         > Mobile: 876-818-1799 <tel:876-818-1799>
> >         > /Strategy, Planning, Governance, Assessment & Turnaround/
> >
> >         > =============================
> >         >
> >         >
> >         > On Thu, Jan 3, 2013 at 10:51 AM, Olivier MJ Crepin-Leblond
> >         > <ocl at gih.com <mailto:ocl at gih.com> <mailto:ocl at gih.com
> >         <mailto:ocl at gih.com>>> wrote:
> >         >
> >         >     FYI
> >         >
> >         >
> >         >     -------- Original Message --------
> >         >     Subject:        ICANN Volunteer engagement and Travel
> >         Support issues
> >         >     Date:   Thu, 03 Jan 2013 15:30:46 +0100
> >         >     From:   Olivier MJ Crepin-Leblond <ocl at gih.com
> >         <mailto:ocl at gih.com> <mailto:ocl at gih.com <mailto:ocl at gih.com>>>
> >         >     To:     Sally Costerton <sally.costerton at icann.org
> >         <mailto:sally.costerton at icann.org>
> >         >     <mailto:sally.costerton at icann.org
> >         <mailto:sally.costerton at icann.org>>>
> >         >     CC:     Steve Antonoff <steve.antonoff at icann.org
> >         <mailto:steve.antonoff at icann.org>
> >         >     <mailto:steve.antonoff at icann.org
> >         <mailto:steve.antonoff at icann.org>>>, Sébastien Bachollet
> >         >     <sebastien at bachollet.com
> >         <mailto:sebastien at bachollet.com>
> >         <mailto:sebastien at bachollet.com
> >         <mailto:sebastien at bachollet.com>>>,
> >         >     Olivier MJ Crepin-Leblond <ocl at gih.com
> >         <mailto:ocl at gih.com> <mailto:ocl at gih.com <mailto:ocl at gih.com>>>,
> >         >     ICANN AtLarge Staff <staff at atlarge.icann.org
> >         <mailto:staff at atlarge.icann.org>
> >         >     <mailto:staff at atlarge.icann.org
> >         <mailto:staff at atlarge.icann.org>>>
> >
> >         >
> >         >
> >         >
> >         >     Ref: /AL/ALAC/CO/0113/1
> >         >     To: Sally Costerton - Senior Advisor to the President -
> >         Global
> >         >     Stakeholder Engagement
> >         >     CC: Steve Antonoff - Director of Human Resources
> >         >     CC: Sébastien Bachollet
> >         >     CC: At-Large Staff
> >         >
> >         >
> >         >     Dear Sally,
> >         >
> >         >     I am writing about an ongoing issue of concern to ALAC,
> >         and in
> >         >     particular a current instance where we could benefit
> >         from your
> >         >     guidance and help.
> >         >
> >         >     The overall issue is travel support for ALAC and
> >         At-Large. This is
> >         >     an issue that has been the subject of unending
> >         discussion and
> >         >     negotiation, but regrettably, we keep on having to do
> >         battle on
> >         >     the same issues time and again. At-Large is the only ICANN
> >         >     stakeholder that, with very few exceptions, has no
> >         ability to fund
> >         >     our involvement and particularly our travel without
> >         support from
> >         >     ICANN. Almost none of our active participants are
> >         employed by the
> >         >     domain name industry and very few even by Internet-related
> >         >     organizations. We all give generously of our time, and
> >         often at a
> >         >     non-trivial loss of other income, in the interest of
> >         ICANN. But
> >         >     actual out-of-pocket expenses are generally beyond our
> >         capabilities.
> >         >
> >         >     Over the years, we have worked hard to convince ICANN
> >         management
> >         >     of this, and to a large extent, we have succeeded. We
> >         have not
> >         >     recently been threatened with reduction of funding for
> >         travel to
> >         >     ICANN meetings, and have even recently been funded for
> >         travel to
> >         >     the IGF meeting in Baku. For this we are grateful.
> >         >
> >         >     However, there are still regular occurrences where we
> >         feel that
> >         >     our needs are not being met.
> >         >
> >         >     We are finding that the rules for travel to Beijing are
> >         proving
> >         >     problematic for some of our participants, and although
> >         the savings
> >         >     to ICANN from these rules are minimal, the annoyance
> >         factor is
> >         >     sufficiently high that some travellers are considering not
> >         >     participating.
> >         >
> >         >     For several years, the ALAC Executive Committee (ExCom)
> >         has met
> >         >     after the end of the "formal" ICANN week. When the ICANN
> >         Board met
> >         >     on Friday morning, the ExCom met on Friday afternoon.
> >         The meeting
> >         >     used to end at 16:00 and our members who had started
> >         their week on
> >         >     the previous Sunday morning or earlier
> >         >     were allowed to leave on Saturday morning.
> >         >
> >         >     In Toronto, with no formal ICANN meetings scheduled for
> >         Friday,
> >         >     the ExCom met on Friday morning. Some attendees were given
> >         >     Saturday departures, but most were told they must leave
> >         on Friday,
> >         >     regardless of the schedule for reasonably departing
> >         flights. I for
> >         >     one ended up paying for my own Friday hotel to allow a
> >         less-rushed
> >         >     departure.
> >         >
> >         >     In Beijing, we are all being told that a Friday departure
> is
> >         >     mandatory.
> >         >     There is a provision by which we might ask for an
> >         "exception"
> >         >     which may or may not be accepted. The ExCom, which is
> >         arguably
> >         >     composed of the most dedicated At-Large contributors, and
> >         >     certainly those who put in the most time and effort,
> >         finds this
> >         >     process unacceptable. To have to effectively ask to be
> >         allowed a
> >         >     reasonable departure after a LONG week of work is just
> >         not right,
> >         >     especially mindful of the vast cultural diversity of our
> >         delegates.
> >         >
> >         >     Case by case exceptions have needed to be requested by
> ExCom
> >         >     members. In some cultures, such requests are seen as
> >         irritating
> >         >     but understood. In others, there comes a real shame with
> >         asking
> >         >     for such extension when the possibility of rejection is
> >         real.
> >         >
> >         >     ICANN staff members are often given the privilege of
> >         leaving the
> >         >     day after their work completes, or at least being
> >         allowed to keep
> >         >     their hotel rooms until their actual hotel departure, if
> >         later in
> >         >     the day (and not having to vacate them early in the
> >         morning prior
> >         >     to their first meeting). Clearly some flexibility is
> >         shown. Unpaid
> >         >     At-Large volunteers currently do not receive this same
> >         courtesy.
> >         >     Moreover, in the past when GNSO Council members were
> >         allowed to
> >         >     stay for the Friday sessions (a right often not given to
> >         ALAC),
> >         >     they always were allowed a Saturday departure.
> >         >
> >         >     Related to this is a recurrent problem of volunteers
> >         arriving in
> >         >     the evening or at night after a trip half way around the
> >         world in
> >         >     Economy Class, often getting to the hotel near or after
> >         midnight,
> >         >     and being expected to appear (presumably rested and
> >         ready to work)
> >         >     early the following morning. Again, ICANN sees the
> >         benefits of
> >         >     having its employees be well rested before starting a
> >         grueling
> >         >     ICANN week, but often volunteers are not afforded the
> >         same courtesy.
> >         >
> >         >     Our At-Large volunteers are a dedicated group, working
> >         untold
> >         >     hours at home and then spending 10+ hours a day in
> >         meetings for
> >         >     5-6 days. There are no doubt some people who are looking
> >         for every
> >         >     loop-hole where they can get ICANN to fund their
> >         vacation. If
> >         >     staff feel that this applies to any At-Large people, I
> >         am freely
> >         >     available to work with them to ensure that this does not
> >         happen.
> >         >     Having to ask for special treatment does not replace
> >         being treated
> >         >     with respect as a professional. There is a strong feeling
> of
> >         >     resentment towards not being given just a modicum of
> >         flexibility
> >         >     regarding travel schedules and several members have
> >         therefore
> >         >     informed me that they will be unwilling to travel to the
> >         next
> >         >     ICANN meeting if this type of penny-pinching (yes, that
> >         is the
> >         >     term used) continues to occur.
> >         >
> >         >     Summarising: please be so kind to consider a return to
> >         the rules
> >         >     to show flexibility for incoming members to have the
> >         discretion to
> >         >     allow for arrival on the Friday rather than the Saturday
> >         before
> >         >     their 10 hour day on Sunday at the beginning of the
> >         ICANN meeting
> >         >     week and for At-Large to travel the day after their last
> >         day of
> >         >     work at the end of the ICANN meeting week.
> >         >
> >         >     I look forward to your follow-up on the matter.
> >         >
> >         >     Best regards,
> >         >
> >         >     Olivier MJ Crépin-Leblond
> >         >     ALAC Chair
> >         >
> >         >
> >         >
> >         >
> >         >     _______________________________________________
> >         >     ALAC-ExCom mailing list
> >         >     ALAC-ExCom at atlarge-lists.icann.org
> >         <mailto:ALAC-ExCom at atlarge-lists.icann.org>
> >         >     <mailto:ALAC-ExCom at atlarge-lists.icann.org
> >         <mailto:ALAC-ExCom at atlarge-lists.icann.org>>
> >
> >         >
> https://atlarge-lists.icann.org/mailman/listinfo/alac-excom
> >         >
> >         >
> >
> >         --
> >         Olivier MJ Crépin-Leblond, PhD
> >         http://www.gih.com/ocl.html
> >
> >         _______________________________________________
> >         ALAC-ExCom mailing list
> >         ALAC-ExCom at atlarge-lists.icann.org
> >         <mailto:ALAC-ExCom at atlarge-lists.icann.org>
> >         https://atlarge-lists.icann.org/mailman/listinfo/alac-excom
> >
> >
> >
>
> --
> Olivier MJ Crépin-Leblond, PhD
> http://www.gih.com/ocl.html
>
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