[ALAC-ExCom] Fwd: ICANN Volunteer engagement and Travel Support issues

Olivier MJ Crepin-Leblond ocl at gih.com
Thu Jan 3 22:19:02 UTC 2013


I am obviously already losing track of my left and right hand. Sincere
apologies to Alan & Tijani for the mix up.
And it's only 3 January....
Kind regards,
Olivier

On 03/01/2013 22:43, Carlton Samuels wrote:
> Y'all done good! :-)
> - Carlton
>
> ==============================
> Carlton A Samuels
> Mobile: 876-818-1799
> /Strategy, Planning, Governance, Assessment & Turnaround/
> =============================
>
>
> On Thu, Jan 3, 2013 at 4:30 PM, Alan Greenberg
> <alan.greenberg at mcgill.ca <mailto:alan.greenberg at mcgill.ca>> wrote:
>
>     Although I seem to be doing a lot of drafting with Evan, in this
>     case it was Tijani!
>
>     Alan
>
>
>     At 03/01/2013 11:44 AM, Olivier MJ Crepin-Leblond wrote:
>
>         Dear Carlton,
>
>         Thank you but I can't take the credit for this: I have to
>         thank Alan and
>         Evan for their work in producing the excellent draft. I only
>         tweaked it.
>
>         Kindest regards,
>
>         Olivier
>
>         On 03/01/2013 17:13, Carlton Samuels wrote:
>         > Excellent!  You said all that could be said .......agreeably.
>         >
>         > - Carlton
>         >
>         > ==============================
>         > Carlton A Samuels
>         > Mobile: 876-818-1799 <tel:876-818-1799>
>         > /Strategy, Planning, Governance, Assessment & Turnaround/
>
>         > =============================
>         >
>         >
>         > On Thu, Jan 3, 2013 at 10:51 AM, Olivier MJ Crepin-Leblond
>         > <ocl at gih.com <mailto:ocl at gih.com> <mailto:ocl at gih.com
>         <mailto:ocl at gih.com>>> wrote:
>         >
>         >     FYI
>         >
>         >
>         >     -------- Original Message --------
>         >     Subject:        ICANN Volunteer engagement and Travel
>         Support issues
>         >     Date:   Thu, 03 Jan 2013 15:30:46 +0100
>         >     From:   Olivier MJ Crepin-Leblond <ocl at gih.com
>         <mailto:ocl at gih.com> <mailto:ocl at gih.com <mailto:ocl at gih.com>>>
>         >     To:     Sally Costerton <sally.costerton at icann.org
>         <mailto:sally.costerton at icann.org>
>         >     <mailto:sally.costerton at icann.org
>         <mailto:sally.costerton at icann.org>>>
>         >     CC:     Steve Antonoff <steve.antonoff at icann.org
>         <mailto:steve.antonoff at icann.org>
>         >     <mailto:steve.antonoff at icann.org
>         <mailto:steve.antonoff at icann.org>>>, Sébastien Bachollet
>         >     <sebastien at bachollet.com
>         <mailto:sebastien at bachollet.com>
>         <mailto:sebastien at bachollet.com
>         <mailto:sebastien at bachollet.com>>>,
>         >     Olivier MJ Crepin-Leblond <ocl at gih.com
>         <mailto:ocl at gih.com> <mailto:ocl at gih.com <mailto:ocl at gih.com>>>,
>         >     ICANN AtLarge Staff <staff at atlarge.icann.org
>         <mailto:staff at atlarge.icann.org>
>         >     <mailto:staff at atlarge.icann.org
>         <mailto:staff at atlarge.icann.org>>>
>
>         >
>         >
>         >
>         >     Ref: /AL/ALAC/CO/0113/1
>         >     To: Sally Costerton - Senior Advisor to the President -
>         Global
>         >     Stakeholder Engagement
>         >     CC: Steve Antonoff - Director of Human Resources
>         >     CC: Sébastien Bachollet
>         >     CC: At-Large Staff
>         >
>         >
>         >     Dear Sally,
>         >
>         >     I am writing about an ongoing issue of concern to ALAC,
>         and in
>         >     particular a current instance where we could benefit
>         from your
>         >     guidance and help.
>         >
>         >     The overall issue is travel support for ALAC and
>         At-Large. This is
>         >     an issue that has been the subject of unending
>         discussion and
>         >     negotiation, but regrettably, we keep on having to do
>         battle on
>         >     the same issues time and again. At-Large is the only ICANN
>         >     stakeholder that, with very few exceptions, has no
>         ability to fund
>         >     our involvement and particularly our travel without
>         support from
>         >     ICANN. Almost none of our active participants are
>         employed by the
>         >     domain name industry and very few even by Internet-related
>         >     organizations. We all give generously of our time, and
>         often at a
>         >     non-trivial loss of other income, in the interest of
>         ICANN. But
>         >     actual out-of-pocket expenses are generally beyond our
>         capabilities.
>         >
>         >     Over the years, we have worked hard to convince ICANN
>         management
>         >     of this, and to a large extent, we have succeeded. We
>         have not
>         >     recently been threatened with reduction of funding for
>         travel to
>         >     ICANN meetings, and have even recently been funded for
>         travel to
>         >     the IGF meeting in Baku. For this we are grateful.
>         >
>         >     However, there are still regular occurrences where we
>         feel that
>         >     our needs are not being met.
>         >
>         >     We are finding that the rules for travel to Beijing are
>         proving
>         >     problematic for some of our participants, and although
>         the savings
>         >     to ICANN from these rules are minimal, the annoyance
>         factor is
>         >     sufficiently high that some travellers are considering not
>         >     participating.
>         >
>         >     For several years, the ALAC Executive Committee (ExCom)
>         has met
>         >     after the end of the "formal" ICANN week. When the ICANN
>         Board met
>         >     on Friday morning, the ExCom met on Friday afternoon.
>         The meeting
>         >     used to end at 16:00 and our members who had started
>         their week on
>         >     the previous Sunday morning or earlier
>         >     were allowed to leave on Saturday morning.
>         >
>         >     In Toronto, with no formal ICANN meetings scheduled for
>         Friday,
>         >     the ExCom met on Friday morning. Some attendees were given
>         >     Saturday departures, but most were told they must leave
>         on Friday,
>         >     regardless of the schedule for reasonably departing
>         flights. I for
>         >     one ended up paying for my own Friday hotel to allow a
>         less-rushed
>         >     departure.
>         >
>         >     In Beijing, we are all being told that a Friday departure is
>         >     mandatory.
>         >     There is a provision by which we might ask for an
>         "exception"
>         >     which may or may not be accepted. The ExCom, which is
>         arguably
>         >     composed of the most dedicated At-Large contributors, and
>         >     certainly those who put in the most time and effort,
>         finds this
>         >     process unacceptable. To have to effectively ask to be
>         allowed a
>         >     reasonable departure after a LONG week of work is just
>         not right,
>         >     especially mindful of the vast cultural diversity of our
>         delegates.
>         >
>         >     Case by case exceptions have needed to be requested by ExCom
>         >     members. In some cultures, such requests are seen as
>         irritating
>         >     but understood. In others, there comes a real shame with
>         asking
>         >     for such extension when the possibility of rejection is
>         real.
>         >
>         >     ICANN staff members are often given the privilege of
>         leaving the
>         >     day after their work completes, or at least being
>         allowed to keep
>         >     their hotel rooms until their actual hotel departure, if
>         later in
>         >     the day (and not having to vacate them early in the
>         morning prior
>         >     to their first meeting). Clearly some flexibility is
>         shown. Unpaid
>         >     At-Large volunteers currently do not receive this same
>         courtesy.
>         >     Moreover, in the past when GNSO Council members were
>         allowed to
>         >     stay for the Friday sessions (a right often not given to
>         ALAC),
>         >     they always were allowed a Saturday departure.
>         >
>         >     Related to this is a recurrent problem of volunteers
>         arriving in
>         >     the evening or at night after a trip half way around the
>         world in
>         >     Economy Class, often getting to the hotel near or after
>         midnight,
>         >     and being expected to appear (presumably rested and
>         ready to work)
>         >     early the following morning. Again, ICANN sees the
>         benefits of
>         >     having its employees be well rested before starting a
>         grueling
>         >     ICANN week, but often volunteers are not afforded the
>         same courtesy.
>         >
>         >     Our At-Large volunteers are a dedicated group, working
>         untold
>         >     hours at home and then spending 10+ hours a day in
>         meetings for
>         >     5-6 days. There are no doubt some people who are looking
>         for every
>         >     loop-hole where they can get ICANN to fund their
>         vacation. If
>         >     staff feel that this applies to any At-Large people, I
>         am freely
>         >     available to work with them to ensure that this does not
>         happen.
>         >     Having to ask for special treatment does not replace
>         being treated
>         >     with respect as a professional. There is a strong feeling of
>         >     resentment towards not being given just a modicum of
>         flexibility
>         >     regarding travel schedules and several members have
>         therefore
>         >     informed me that they will be unwilling to travel to the
>         next
>         >     ICANN meeting if this type of penny-pinching (yes, that
>         is the
>         >     term used) continues to occur.
>         >
>         >     Summarising: please be so kind to consider a return to
>         the rules
>         >     to show flexibility for incoming members to have the
>         discretion to
>         >     allow for arrival on the Friday rather than the Saturday
>         before
>         >     their 10 hour day on Sunday at the beginning of the
>         ICANN meeting
>         >     week and for At-Large to travel the day after their last
>         day of
>         >     work at the end of the ICANN meeting week.
>         >
>         >     I look forward to your follow-up on the matter.
>         >
>         >     Best regards,
>         >
>         >     Olivier MJ Crépin-Leblond
>         >     ALAC Chair
>         >
>         >
>         >
>         >
>         >     _______________________________________________
>         >     ALAC-ExCom mailing list
>         >     ALAC-ExCom at atlarge-lists.icann.org
>         <mailto:ALAC-ExCom at atlarge-lists.icann.org>
>         >     <mailto:ALAC-ExCom at atlarge-lists.icann.org
>         <mailto:ALAC-ExCom at atlarge-lists.icann.org>>
>
>         >     https://atlarge-lists.icann.org/mailman/listinfo/alac-excom
>         >
>         >
>
>         --
>         Olivier MJ Crépin-Leblond, PhD
>         http://www.gih.com/ocl.html
>
>         _______________________________________________
>         ALAC-ExCom mailing list
>         ALAC-ExCom at atlarge-lists.icann.org
>         <mailto:ALAC-ExCom at atlarge-lists.icann.org>
>         https://atlarge-lists.icann.org/mailman/listinfo/alac-excom
>
>
>

-- 
Olivier MJ Crépin-Leblond, PhD
http://www.gih.com/ocl.html



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