[ALAC-ExCom] Fwd: ICANN Volunteer engagement and Travel Support issues

Carlton Samuels carlton.samuels at gmail.com
Thu Jan 3 21:43:59 UTC 2013


Y'all done good! :-)
- Carlton

==============================
Carlton A Samuels
Mobile: 876-818-1799
*Strategy, Planning, Governance, Assessment & Turnaround*
=============================


On Thu, Jan 3, 2013 at 4:30 PM, Alan Greenberg <alan.greenberg at mcgill.ca>wrote:

> Although I seem to be doing a lot of drafting with Evan, in this case it
> was Tijani!
>
> Alan
>
>
> At 03/01/2013 11:44 AM, Olivier MJ Crepin-Leblond wrote:
>
>> Dear Carlton,
>>
>> Thank you but I can't take the credit for this: I have to thank Alan and
>> Evan for their work in producing the excellent draft. I only tweaked it.
>>
>> Kindest regards,
>>
>> Olivier
>>
>> On 03/01/2013 17:13, Carlton Samuels wrote:
>> > Excellent!  You said all that could be said .......agreeably.
>> >
>> > - Carlton
>> >
>> > ==============================
>> > Carlton A Samuels
>> > Mobile: 876-818-1799
>> > /Strategy, Planning, Governance, Assessment & Turnaround/
>>
>> > =============================
>> >
>> >
>> > On Thu, Jan 3, 2013 at 10:51 AM, Olivier MJ Crepin-Leblond
>> > <ocl at gih.com <mailto:ocl at gih.com>> wrote:
>> >
>> >     FYI
>> >
>> >
>> >     -------- Original Message --------
>> >     Subject:        ICANN Volunteer engagement and Travel Support issues
>> >     Date:   Thu, 03 Jan 2013 15:30:46 +0100
>> >     From:   Olivier MJ Crepin-Leblond <ocl at gih.com <mailto:ocl at gih.com
>> >>
>> >     To:     Sally Costerton <sally.costerton at icann.org
>> >     <mailto:sally.costerton at icann.**org <sally.costerton at icann.org>>>
>> >     CC:     Steve Antonoff <steve.antonoff at icann.org
>> >     <mailto:steve.antonoff at icann.**org <steve.antonoff at icann.org>>>,
>> Sébastien Bachollet
>> >     <sebastien at bachollet.com <mailto:sebastien at bachollet.**com<sebastien at bachollet.com>
>> >>,
>> >     Olivier MJ Crepin-Leblond <ocl at gih.com <mailto:ocl at gih.com>>,
>> >     ICANN AtLarge Staff <staff at atlarge.icann.org
>> >     <mailto:staff at atlarge.icann.**org <staff at atlarge.icann.org>>>
>>
>> >
>> >
>> >
>> >     Ref: /AL/ALAC/CO/0113/1
>> >     To: Sally Costerton - Senior Advisor to the President - Global
>> >     Stakeholder Engagement
>> >     CC: Steve Antonoff - Director of Human Resources
>> >     CC: Sébastien Bachollet
>> >     CC: At-Large Staff
>> >
>> >
>> >     Dear Sally,
>> >
>> >     I am writing about an ongoing issue of concern to ALAC, and in
>> >     particular a current instance where we could benefit from your
>> >     guidance and help.
>> >
>> >     The overall issue is travel support for ALAC and At-Large. This is
>> >     an issue that has been the subject of unending discussion and
>> >     negotiation, but regrettably, we keep on having to do battle on
>> >     the same issues time and again. At-Large is the only ICANN
>> >     stakeholder that, with very few exceptions, has no ability to fund
>> >     our involvement and particularly our travel without support from
>> >     ICANN. Almost none of our active participants are employed by the
>> >     domain name industry and very few even by Internet-related
>> >     organizations. We all give generously of our time, and often at a
>> >     non-trivial loss of other income, in the interest of ICANN. But
>> >     actual out-of-pocket expenses are generally beyond our capabilities.
>> >
>> >     Over the years, we have worked hard to convince ICANN management
>> >     of this, and to a large extent, we have succeeded. We have not
>> >     recently been threatened with reduction of funding for travel to
>> >     ICANN meetings, and have even recently been funded for travel to
>> >     the IGF meeting in Baku. For this we are grateful.
>> >
>> >     However, there are still regular occurrences where we feel that
>> >     our needs are not being met.
>> >
>> >     We are finding that the rules for travel to Beijing are proving
>> >     problematic for some of our participants, and although the savings
>> >     to ICANN from these rules are minimal, the annoyance factor is
>> >     sufficiently high that some travellers are considering not
>> >     participating.
>> >
>> >     For several years, the ALAC Executive Committee (ExCom) has met
>> >     after the end of the "formal" ICANN week. When the ICANN Board met
>> >     on Friday morning, the ExCom met on Friday afternoon. The meeting
>> >     used to end at 16:00 and our members who had started their week on
>> >     the previous Sunday morning or earlier
>> >     were allowed to leave on Saturday morning.
>> >
>> >     In Toronto, with no formal ICANN meetings scheduled for Friday,
>> >     the ExCom met on Friday morning. Some attendees were given
>> >     Saturday departures, but most were told they must leave on Friday,
>> >     regardless of the schedule for reasonably departing flights. I for
>> >     one ended up paying for my own Friday hotel to allow a less-rushed
>> >     departure.
>> >
>> >     In Beijing, we are all being told that a Friday departure is
>> >     mandatory.
>> >     There is a provision by which we might ask for an "exception"
>> >     which may or may not be accepted. The ExCom, which is arguably
>> >     composed of the most dedicated At-Large contributors, and
>> >     certainly those who put in the most time and effort, finds this
>> >     process unacceptable. To have to effectively ask to be allowed a
>> >     reasonable departure after a LONG week of work is just not right,
>> >     especially mindful of the vast cultural diversity of our delegates.
>> >
>> >     Case by case exceptions have needed to be requested by ExCom
>> >     members. In some cultures, such requests are seen as irritating
>> >     but understood. In others, there comes a real shame with asking
>> >     for such extension when the possibility of rejection is real.
>> >
>> >     ICANN staff members are often given the privilege of leaving the
>> >     day after their work completes, or at least being allowed to keep
>> >     their hotel rooms until their actual hotel departure, if later in
>> >     the day (and not having to vacate them early in the morning prior
>> >     to their first meeting). Clearly some flexibility is shown. Unpaid
>> >     At-Large volunteers currently do not receive this same courtesy.
>> >     Moreover, in the past when GNSO Council members were allowed to
>> >     stay for the Friday sessions (a right often not given to ALAC),
>> >     they always were allowed a Saturday departure.
>> >
>> >     Related to this is a recurrent problem of volunteers arriving in
>> >     the evening or at night after a trip half way around the world in
>> >     Economy Class, often getting to the hotel near or after midnight,
>> >     and being expected to appear (presumably rested and ready to work)
>> >     early the following morning. Again, ICANN sees the benefits of
>> >     having its employees be well rested before starting a grueling
>> >     ICANN week, but often volunteers are not afforded the same courtesy.
>> >
>> >     Our At-Large volunteers are a dedicated group, working untold
>> >     hours at home and then spending 10+ hours a day in meetings for
>> >     5-6 days. There are no doubt some people who are looking for every
>> >     loop-hole where they can get ICANN to fund their vacation. If
>> >     staff feel that this applies to any At-Large people, I am freely
>> >     available to work with them to ensure that this does not happen.
>> >     Having to ask for special treatment does not replace being treated
>> >     with respect as a professional. There is a strong feeling of
>> >     resentment towards not being given just a modicum of flexibility
>> >     regarding travel schedules and several members have therefore
>> >     informed me that they will be unwilling to travel to the next
>> >     ICANN meeting if this type of penny-pinching (yes, that is the
>> >     term used) continues to occur.
>> >
>> >     Summarising: please be so kind to consider a return to the rules
>> >     to show flexibility for incoming members to have the discretion to
>> >     allow for arrival on the Friday rather than the Saturday before
>> >     their 10 hour day on Sunday at the beginning of the ICANN meeting
>> >     week and for At-Large to travel the day after their last day of
>> >     work at the end of the ICANN meeting week.
>> >
>> >     I look forward to your follow-up on the matter.
>> >
>> >     Best regards,
>> >
>> >     Olivier MJ Crépin-Leblond
>> >     ALAC Chair
>> >
>> >
>> >
>> >
>> >     ______________________________**_________________
>> >     ALAC-ExCom mailing list
>> >     ALAC-ExCom at atlarge-lists.**icann.org<ALAC-ExCom at atlarge-lists.icann.org>
>> >     <mailto:ALAC-ExCom at atlarge-**lists.icann.org<ALAC-ExCom at atlarge-lists.icann.org>
>> >
>>
>> >     https://atlarge-lists.icann.**org/mailman/listinfo/alac-**excom<https://atlarge-lists.icann.org/mailman/listinfo/alac-excom>
>> >
>> >
>>
>> --
>> Olivier MJ Crépin-Leblond, PhD
>> http://www.gih.com/ocl.html
>>
>> ______________________________**_________________
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>>
>
>


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