[ALAC-ExCom] Fwd: ICANN Volunteer engagement and Travel Support issues

Alan Greenberg alan.greenberg at mcgill.ca
Thu Jan 3 21:30:59 UTC 2013


Although I seem to be doing a lot of drafting 
with Evan, in this case it was Tijani!

Alan

At 03/01/2013 11:44 AM, Olivier MJ Crepin-Leblond wrote:
>Dear Carlton,
>
>Thank you but I can't take the credit for this: I have to thank Alan and
>Evan for their work in producing the excellent draft. I only tweaked it.
>
>Kindest regards,
>
>Olivier
>
>On 03/01/2013 17:13, Carlton Samuels wrote:
> > Excellent!  You said all that could be said .......agreeably.
> >
> > - Carlton
> >
> > ==============================
> > Carlton A Samuels
> > Mobile: 876-818-1799
> > /Strategy, Planning, Governance, Assessment & Turnaround/
> > =============================
> >
> >
> > On Thu, Jan 3, 2013 at 10:51 AM, Olivier MJ Crepin-Leblond
> > <ocl at gih.com <mailto:ocl at gih.com>> wrote:
> >
> >     FYI
> >
> >
> >     -------- Original Message --------
> >     Subject:        ICANN Volunteer engagement and Travel Support issues
> >     Date:   Thu, 03 Jan 2013 15:30:46 +0100
> >     From:   Olivier MJ Crepin-Leblond <ocl at gih.com <mailto:ocl at gih.com>>
> >     To:     Sally Costerton <sally.costerton at icann.org
> >     <mailto:sally.costerton at icann.org>>
> >     CC:     Steve Antonoff <steve.antonoff at icann.org
> >     <mailto:steve.antonoff at icann.org>>, Sébastien Bachollet
> >     <sebastien at bachollet.com <mailto:sebastien at bachollet.com>>,
> >     Olivier MJ Crepin-Leblond <ocl at gih.com <mailto:ocl at gih.com>>,
> >     ICANN AtLarge Staff <staff at atlarge.icann.org
> >     <mailto:staff at atlarge.icann.org>>
> >
> >
> >
> >     Ref: /AL/ALAC/CO/0113/1
> >     To: Sally Costerton - Senior Advisor to the President - Global
> >     Stakeholder Engagement
> >     CC: Steve Antonoff - Director of Human Resources
> >     CC: Sébastien Bachollet
> >     CC: At-Large Staff
> >
> >
> >     Dear Sally,
> >
> >     I am writing about an ongoing issue of concern to ALAC, and in
> >     particular a current instance where we could benefit from your
> >     guidance and help.
> >
> >     The overall issue is travel support for ALAC and At-Large. This is
> >     an issue that has been the subject of unending discussion and
> >     negotiation, but regrettably, we keep on having to do battle on
> >     the same issues time and again. At-Large is the only ICANN
> >     stakeholder that, with very few exceptions, has no ability to fund
> >     our involvement and particularly our travel without support from
> >     ICANN. Almost none of our active participants are employed by the
> >     domain name industry and very few even by Internet-related
> >     organizations. We all give generously of our time, and often at a
> >     non-trivial loss of other income, in the interest of ICANN. But
> >     actual out-of-pocket expenses are generally beyond our capabilities.
> >
> >     Over the years, we have worked hard to convince ICANN management
> >     of this, and to a large extent, we have succeeded. We have not
> >     recently been threatened with reduction of funding for travel to
> >     ICANN meetings, and have even recently been funded for travel to
> >     the IGF meeting in Baku. For this we are grateful.
> >
> >     However, there are still regular occurrences where we feel that
> >     our needs are not being met.
> >
> >     We are finding that the rules for travel to Beijing are proving
> >     problematic for some of our participants, and although the savings
> >     to ICANN from these rules are minimal, the annoyance factor is
> >     sufficiently high that some travellers are considering not
> >     participating.
> >
> >     For several years, the ALAC Executive Committee (ExCom) has met
> >     after the end of the "formal" ICANN week. When the ICANN Board met
> >     on Friday morning, the ExCom met on Friday afternoon. The meeting
> >     used to end at 16:00 and our members who had started their week on
> >     the previous Sunday morning or earlier
> >     were allowed to leave on Saturday morning.
> >
> >     In Toronto, with no formal ICANN meetings scheduled for Friday,
> >     the ExCom met on Friday morning. Some attendees were given
> >     Saturday departures, but most were told they must leave on Friday,
> >     regardless of the schedule for reasonably departing flights. I for
> >     one ended up paying for my own Friday hotel to allow a less-rushed
> >     departure.
> >
> >     In Beijing, we are all being told that a Friday departure is
> >     mandatory.
> >     There is a provision by which we might ask for an "exception"
> >     which may or may not be accepted. The ExCom, which is arguably
> >     composed of the most dedicated At-Large contributors, and
> >     certainly those who put in the most time and effort, finds this
> >     process unacceptable. To have to effectively ask to be allowed a
> >     reasonable departure after a LONG week of work is just not right,
> >     especially mindful of the vast cultural diversity of our delegates.
> >
> >     Case by case exceptions have needed to be requested by ExCom
> >     members. In some cultures, such requests are seen as irritating
> >     but understood. In others, there comes a real shame with asking
> >     for such extension when the possibility of rejection is real.
> >
> >     ICANN staff members are often given the privilege of leaving the
> >     day after their work completes, or at least being allowed to keep
> >     their hotel rooms until their actual hotel departure, if later in
> >     the day (and not having to vacate them early in the morning prior
> >     to their first meeting). Clearly some flexibility is shown. Unpaid
> >     At-Large volunteers currently do not receive this same courtesy.
> >     Moreover, in the past when GNSO Council members were allowed to
> >     stay for the Friday sessions (a right often not given to ALAC),
> >     they always were allowed a Saturday departure.
> >
> >     Related to this is a recurrent problem of volunteers arriving in
> >     the evening or at night after a trip half way around the world in
> >     Economy Class, often getting to the hotel near or after midnight,
> >     and being expected to appear (presumably rested and ready to work)
> >     early the following morning. Again, ICANN sees the benefits of
> >     having its employees be well rested before starting a grueling
> >     ICANN week, but often volunteers are not afforded the same courtesy.
> >
> >     Our At-Large volunteers are a dedicated group, working untold
> >     hours at home and then spending 10+ hours a day in meetings for
> >     5-6 days. There are no doubt some people who are looking for every
> >     loop-hole where they can get ICANN to fund their vacation. If
> >     staff feel that this applies to any At-Large people, I am freely
> >     available to work with them to ensure that this does not happen.
> >     Having to ask for special treatment does not replace being treated
> >     with respect as a professional. There is a strong feeling of
> >     resentment towards not being given just a modicum of flexibility
> >     regarding travel schedules and several members have therefore
> >     informed me that they will be unwilling to travel to the next
> >     ICANN meeting if this type of penny-pinching (yes, that is the
> >     term used) continues to occur.
> >
> >     Summarising: please be so kind to consider a return to the rules
> >     to show flexibility for incoming members to have the discretion to
> >     allow for arrival on the Friday rather than the Saturday before
> >     their 10 hour day on Sunday at the beginning of the ICANN meeting
> >     week and for At-Large to travel the day after their last day of
> >     work at the end of the ICANN meeting week.
> >
> >     I look forward to your follow-up on the matter.
> >
> >     Best regards,
> >
> >     Olivier MJ Crépin-Leblond
> >     ALAC Chair
> >
> >
> >
> >
> >     _______________________________________________
> >     ALAC-ExCom mailing list
> >     ALAC-ExCom at atlarge-lists.icann.org
> >     <mailto:ALAC-ExCom at atlarge-lists.icann.org>
> >     https://atlarge-lists.icann.org/mailman/listinfo/alac-excom
> >
> >
>
>--
>Olivier MJ Crépin-Leblond, PhD
>http://www.gih.com/ocl.html
>
>_______________________________________________
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>ALAC-ExCom at atlarge-lists.icann.org
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