[ALAC-ExCom] Loose ends to tie up

Tijani BEN JEMAA tijani.benjemaa at fmai.org
Thu Apr 7 10:05:41 UTC 2011

Good morning Olivier,


There is one who must be thanked more: the one who was the node of all this
work; the one who is still on skype chat at 2:00 AM, ant who is back on
skype chat at 8:30 AM. I know he is the chair, but I can say that he proved
his high level of work and leadership.


We can’t thank enough the At-Large staff: We are lucky to have those
wonderful people who, despite the flagrant understaffing, gave us all the
necessary support to accomplish the work.


We may Add to the pending tasks the AGAT work, and the finalization of the
JJS Task Force.




Executive Director 

Mediterranean Federation of Internet Associations

Phone : + 216 70 825 231

Mobile : + 216 98 330 114

Fax     : + 216 70 825 231


-----Message d'origine-----
De : alac-excom-bounces at atlarge-lists.icann.org
[mailto:alac-excom-bounces at atlarge-lists.icann.org] De la part de Olivier MJ
Envoyé : mercredi 6 avril 2011 20:18
Objet : [ALAC-ExCom] Loose ends to tie up


Dear ALAC ExCom members,


the past few weeks have seen a real surge of activity at ALAC.

First, we had the preparations of the San Francisco Meeting, with a race

to the finish to get as much work completed in the At-Large Improvements

Work Teams. Then we had a San Francisco meeting with the largest ever

number of sessions ever: 19 formal sessions and 2 cross-constituency

meetings. Add to this the NARALO showcase and the Internet Town Hall

event - plus all the work which everyone did outside of meetings,

speaking to people in other constituencies etc. Saying that it was a

busy week is indeed an understatement.


Post-ICANN San Francisco meeting, there usually is a week where everyone

attending recovers, staff included, from the exhausting 12+ hour days

(and nights) that we were all subjected to, in addition to recovering

from Jet Lag & travelling. It was also time for many of us to catch-up

with our daily lives, including work.


This time around, there was no such lull. We (the At-Large Community as

a whole) worked flat out for the following:


- a response to the GAC ScoreCard was sent to the GAC and to the Board

- ALAC comments on the NTIA Notice of Enquiry were sent to the NTIA


Finalised. Currently voting:

- a response to the public comment on Proposed New GNSO Policy

Development Process


- a response to the public comment on Inter-Registrar Transfer Policy

Part B Working Group Proposed Final Report


- a response to the public comment on Proposed Framework for the Fiscal

Year 2012 (FY12) Operating Plan and Budget


- a response to the public comment on Draft Proposal for the Study of

Issues Related to the Delegation of IDN Variant TLDs


- a response to the public comment on Proposed Recommendations for a

Global Outreach Program



To be finalised today & vote starting:


- a response to the public comment on The Security, Stability and

Resiliency of the DNS Review Team Set of Issues



Still to be finalised (at various stages, including voting open) and

sent out:


- a response to the public comment on WHOIS Review Team


- a response to the public comment on Post-Expiration Domain Name

Recovery Working Group Proposed Final Report



With the current tidal wave of work coming close to completion, we still

have plenty of tasks pending:


- finalise recommendations from the At-Large Improvements Working Teams

so as to create a report to the ALAC. This will lead to the next stage

in the ALAC improvements.


- continue post-At-Large Selected Board Director de-briefings.

So far, the ABSdt has de-briefed the BCEC during a conference call --

but not enough BCEC members attended the call and a reminder should be

sent to remaining BCEC members for their post-process de-briefing. Next,

the ABSdt needs to de-brief the candidates. Past that, the ABSdt needs

to put together a report of lessons learnt from the full selection

process. I am hoping that a set of "best practices" might be developed

in order to include in our future "At-Large knowledgebase"


- review, revive, or archive working groups

The ALAC currently has a lot of working groups which appear not to be

that active. It is important for the ALAC to examine each working group

in turn, and decide on either archiving it, or reviving it. If a working

group is to be closed, I urge that the information about the group, its

findings, its work, its conversations, get archived properly in the

At-Large knowledgebase too.

For those working groups that are being revived, they need to be

publicised, and a clear set of goals set for each.

For new working groups that are being created, a procedure has to be

followed, along with a clear mission etc.


- prepare the joint session of the GNSO's Business Constituency (BC)

with At-Large. There should be an opportunity to exchange views between

the BC and ALAC prior to the Singapore meeting.


- Drive the JAS CWG forward. There's plenty of work to be done there,

with a tight deadline.


- Set-up an at-Large Knowledge Management System (which can contain

information such as the knowledgebase referred to earlier in this message)


- Prepare the next round of At-Large promotion with ICANN Comms Dept.

(Scott Pinzon)



That's all I can think about at the moment but I know there's much more

(DSSA-WT, other CWGs, etc.) I'd be grateful if Staff could complete this

list with the Action Items from San Francisco. I hear there were many,

so I guess we need to start chewing through these as well.


Finally, I think it's also time for me to really thank all of you for

working hard on all of those subjects. Since I have taken over the Chair

from Cheryl, I have been so impressed with the work done by all of you.

Some of you have gone further than anything that's to be expected from

an unpaid volunteer. I just want you to know that not only have I

noticed this and am I very grateful about this, but I have received

echoes from Board members as well as members of other constituencies

(GAC included) who have noticed the high quality of output and the

length we all go to, to collect the Internet's end user viewpoint, put

some shape to a statement and present it. I have even been asked by some

people about our method to keep volunteers involved and interested and

willing to spend time on writing statements. I did not know what to

answer - I just told them I was really lucky to have such a strong and

determined team around me.


My last words in this email go to At-Large Support Staff: Heidi,

Gisella, Seth, Marilyn. These post-ICANN-meeting couple of weeks have

been a white-knuckle roller-coaster ride. I am well aware that this

level of activity is completely unsustainable in regards to the staff

resources we currently have, especially in the light of the current

under-staffing status left by Matthias' departure. I can only offer my

most grateful thanks for all of your work. I don't know how you find

time to get some sleep. I am awed by the  miracles you perform daily.


In the future, we'll have to find a way to avoid such a situation from

happening again:

(1) fill that coordinator position

(2) immediately identify any peak of Public Comments and immediately

engage the process to spread them in time

(3) select the Public Comments which the ALAC should really respond to,

and not respond to - if possible. I am saying *if possible* because

there are times when *everything* needs commenting on because every

subject is important


That's all for today. I'm sure there's more, but I've reached my single

brain cell buffer limit for this hour.


Kind regards,





Olivier MJ Crépin-Leblond, PhD




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